Privacy Policy

1. An overview of data protection

General information

The following information will provide you with an easy to navigate overview of what will happen with your personal data when you visit this website. The term “personal data” comprises all data that can be used to personally identify you. For detailed information about the subject matter of data protection, please consult our Data Protection Declaration, which we have included beneath this copy.

Data recording on this website

Who is the responsible party for the recording of data on this website (i.e., the “controller”)?

The data on this website is processed by the operator of the website, whose contact information is available under section “Information about the responsible party (referred to as the “controller” in the GDPR)” in this Privacy Policy.

How do we record your data?

We collect your data as a result of your sharing of your data with us. This may, for instance be information you enter into our contact form.

Other data shall be recorded by our IT systems automatically or after you consent to its recording during your website visit. This data comprises primarily technical information (e.g., web browser, operating system, or time the site was accessed). This information is recorded automatically when you access this website.

What are the purposes we use your data for?

A portion of the information is generated to guarantee the error free provision of the website. Other data may be used to analyze your user patterns.

What rights do you have as far as your information is concerned?

You have the right to receive information about the source, recipients, and purposes of your archived personal data at any time without having to pay a fee for such disclosures. You also have the right to demand that your data are rectified or eradicated. If you have consented to data processing, you have the option to revoke this consent at any time, which shall affect all future data processing. Moreover, you have the right to demand that the processing of your data be restricted under certain circumstances. Furthermore, you have the right to log a complaint with the competent supervising agency.

Please do not hesitate to contact us at any time if you have questions about this or any other data protection related issues.

Analysis tools and tools provided by third parties

There is a possibility that your browsing patterns will be statistically analyzed when your visit this website. Such analyses are performed primarily with what we refer to as analysis programs.

For detailed information about these analysis programs please consult our Data Protection Declaration below.

2. Hosting

We are hosting the content of our website at the following provider:

Hetzner

The provider is the Hetzner Online GmbH, Industriestr. 25, 91710 Gunzenhausen, Germany (hereinafter referred to as Hetzner).

For details, please view the data privacy policy of Hetzner: https://www.hetzner.com/de/rechtliches/datenschutz.

We use Hetzner on the basis of Art. 6(1)(f) GDPR. We have a legitimate interest in the most reliable depiction of our website possible. If appropriate consent has been obtained, the processing is carried out exclusively on the basis of Art. 6(1)(a) GDPR and § 25 (1) TTDSG, insofar the consent includes the storage of cookies or the access to information in the user’s end device (e.g., device fingerprinting) within the meaning of the TTDSG. This consent can be revoked at any time.

Data processing

We have concluded a data processing agreement (DPA) for the use of the above-mentioned service. This is a contract mandated by data privacy laws that guarantees that they process personal data of our website visitors only based on our instructions and in compliance with the GDPR.

3. General information and mandatory information

Data protection

The operators of this website and its pages take the protection of your personal data very seriously. Hence, we handle your personal data as confidential information and in compliance with the statutory data protection regulations and this Data Protection Declaration.

Whenever you use this website, a variety of personal information will be collected. Personal data comprises data that can be used to personally identify you. This Data Protection Declaration explains which data we collect as well as the purposes we use this data for. It also explains how, and for which purpose the information is collected.

We herewith advise you that the transmission of data via the Internet (i.e., through e-mail communications) may be prone to security gaps. It is not possible to completely protect data against third-party access.

Information about the responsible party (referred to as the “controller” in the GDPR)

The data processing controller on this website is:

HR-Structures GmbH
Zum Hohenrain 12
36355 Grebenhain

Phone: +49 6644 / 820 453 – 0
E-mail: info@hr-structures.com

The controller is the natural person or legal entity that single-handedly or jointly with others makes decisions as to the purposes of and resources for the processing of personal data (e.g., names, e-mail addresses, etc.).

Storage duration

Unless a more specific storage period has been specified in this privacy policy, your personal data will remain with us until the purpose for which it was collected no longer applies. If you assert a justified request for deletion or revoke your consent to data processing, your data will be deleted, unless we have other legally permissible reasons for storing your personal data (e.g., tax or commercial law retention periods); in the latter case, the deletion will take place after these reasons cease to apply.

General information on the legal basis for the data processing on this website

If you have consented to data processing, we process your personal data on the basis of Art. 6(1)(a) GDPR or Art. 9 (2)(a) GDPR, if special categories of data are processed according to Art. 9 (1) DSGVO. In the case of explicit consent to the transfer of personal data to third countries, the data processing is also based on Art. 49 (1)(a) GDPR. If you have consented to the storage of cookies or to the access to information in your end device (e.g., via device fingerprinting), the data processing is additionally based on § 25 (1) TTDSG. The consent can be revoked at any time. If your data is required for the fulfillment of a contract or for the implementation of pre-contractual measures, we process your data on the basis of Art. 6(1)(b) GDPR. Furthermore, if your data is required for the fulfillment of a legal obligation, we process it on the basis of Art. 6(1)(c) GDPR. Furthermore, the data processing may be carried out on the basis of our legitimate interest according to Art. 6(1)(f) GDPR. Information on the relevant legal basis in each individual case is provided in the following paragraphs of this privacy policy.

Designation of a data protection officer

We have appointed a data protection officer.

Christian Kaiser ext DSB
DPN Datenschutz GmbH & Co. KG
Helmholtzstr. 26
41747 Viersen

Phone: [Telefonnummer des Datenschutzbeauftragten]
E-mail: datenschutz@hr-structures.com

Information on data transfer to the USA and other non-EU countries

Among other things, we use tools of companies domiciled in the United States or other from a data protection perspective non-secure non-EU countries. If these tools are active, your personal data may potentially be transferred to these non-EU countries and may be processed there. We must point out that in these countries, a data protection level that is comparable to that in the EU cannot be guaranteed. For instance, U.S. enterprises are under a mandate to release personal data to the security agencies and you as the data subject do not have any litigation options to defend yourself in court. Hence, it cannot be ruled out that U.S. agencies (e.g., the Secret Service) may process, analyze, and permanently archive your personal data for surveillance purposes. We have no control over these processing activities.

Revocation of your consent to the processing of data

A wide range of data processing transactions are possible only subject to your express consent. You can also revoke at any time any consent you have already given us. This shall be without prejudice to the lawfulness of any data collection that occurred prior to your revocation.

Right to object to the collection of data in special cases; right to object to direct advertising (Art. 21 GDPR)

IN THE EVENT THAT DATA ARE PROCESSED ON THE BASIS OF ART. 6(1)(E) OR (F) GDPR, YOU HAVE THE RIGHT TO AT ANY TIME OBJECT TO THE PROCESSING OF YOUR PERSONAL DATA BASED ON GROUNDS ARISING FROM YOUR UNIQUE SITUATION. THIS ALSO APPLIES TO ANY PROFILING BASED ON THESE PROVISIONS. TO DETERMINE THE LEGAL BASIS, ON WHICH ANY PROCESSING OF DATA IS BASED, PLEASE CONSULT THIS DATA PROTECTION DECLARATION. IF YOU LOG AN OBJECTION, WE WILL NO LONGER PROCESS YOUR AFFECTED PERSONAL DATA, UNLESS WE ARE IN A POSITION TO PRESENT COMPELLING PROTECTION WORTHY GROUNDS FOR THE PROCESSING OF YOUR DATA, THAT OUTWEIGH YOUR INTERESTS, RIGHTS AND FREEDOMS OR IF THE PURPOSE OF THE PROCESSING IS THE CLAIMING, EXERCISING OR DEFENCE OF LEGAL ENTITLEMENTS (OBJECTION PURSUANT TO ART. 21(1) GDPR).

IF YOUR PERSONAL DATA IS BEING PROCESSED IN ORDER TO ENGAGE IN DIRECT ADVERTISING, YOU HAVE THE RIGHT TO OBJECT TO THE PROCESSING OF YOUR AFFECTED PERSONAL DATA FOR THE PURPOSES OF SUCH ADVERTISING AT ANY TIME. THIS ALSO APPLIES TO PROFILING TO THE EXTENT THAT IT IS AFFILIATED WITH SUCH DIRECT ADVERTISING. IF YOU OBJECT, YOUR PERSONAL DATA WILL SUBSEQUENTLY NO LONGER BE USED FOR DIRECT ADVERTISING PURPOSES (OBJECTION PURSUANT TO ART. 21(2) GDPR).

Right to log a complaint with the competent supervisory agency

In the event of violations of the GDPR, data subjects are entitled to log a complaint with a supervisory agency, in particular in the member state where they usually maintain their domicile, place of work or at the place where the alleged violation occurred. The right to log a complaint is in effect regardless of any other administrative or court proceedings available as legal recourses.

Right to data portability

You have the right to have data that we process automatically on the basis of your consent or in fulfillment of a contract handed over to you or to a third party in a common, machine-readable format. If you should demand the direct transfer of the data to another controller, this will be done only if it is technically feasible.

Information about, rectification and eradication of data

Within the scope of the applicable statutory provisions, you have the right to demand information about your archived personal data, their source and recipients as well as the purpose of the processing of your data at any time. You may also have a right to have your data rectified or eradicated. If you have questions about this subject matter or any other questions about personal data, please do not hesitate to contact us at any time.

Right to demand processing restrictions

You have the right to demand the imposition of restrictions as far as the processing of your personal data is concerned. To do so, you may contact us at any time. The right to demand restriction of processing applies in the following cases:

• In the event that you should dispute the correctness of your data archived by us, we will usually need some time to verify this claim. During the time that this investigation is ongoing, you have the right to demand that we restrict the processing of your personal data.
• If the processing of your personal data was/is conducted in an unlawful manner, you have the option to demand the restriction of the processing of your data instead of demanding the eradication of this data.
• If we do not need your personal data any longer and you need it to exercise, defend or claim legal entitlements, you have the right to demand the restriction of the processing of your personal data instead of its eradication.
• If you have raised an objection pursuant to Art. 21(1) GDPR, your rights and our rights will have to be weighed against each other. As long as it has not been determined whose interests prevail, you have the right to demand a restriction of the processing of your personal data.

If you have restricted the processing of your personal data, these data – with the exception of their archiving – may be processed only subject to your consent or to claim, exercise or defend legal entitlements or to protect the rights of other natural persons or legal entities or for important public interest reasons cited by the European Union or a member state of the EU.

SSL and/or TLS encryption

For security reasons and to protect the transmission of confidential content, such as purchase orders or inquiries you submit to us as the website operator, this website uses either an SSL or a TLS encryption program. You can recognize an encrypted connection by checking whether the address line of the browser switches from “http://” to “https://” and also by the appearance of the lock icon in the browser line.

If the SSL or TLS encryption is activated, data you transmit to us cannot be read by third parties.

Rejection of unsolicited e-mails

We herewith object to the use of contact information published in conjunction with the mandatory information to be provided in our Site Notice to send us promotional and information material that we have not expressly requested. The operators of this website and its pages reserve the express right to take legal action in the event of the unsolicited sending of promotional information, for instance via SPAM messages.

4. Recording of data on this website

Cookies

Our websites and pages use what the industry refers to as “cookies.” Cookies are small data packages that do not cause any damage to your device. They are either stored temporarily for the duration of a session (session cookies) or they are permanently archived on your device (permanent cookies). Session cookies are automatically deleted once you terminate your visit. Permanent cookies remain archived on your device until you actively delete them, or they are automatically eradicated by your web browser.

Cookies can be issued by us (first-party cookies) or by third-party companies (so-called third-party cookies). Third-party cookies enable the integration of certain services of third-party companies into websites (e.g., cookies for handling payment services).

Cookies have a variety of functions. Many cookies are technically essential since certain website functions would not work in the absence of these cookies (e.g., the shopping cart function or the display of videos). Other cookies may be used to analyze user behavior or for promotional purposes.

Cookies, which are required for the performance of electronic communication transactions, for the provision of certain functions you want to use (e.g., for the shopping cart function) or those that are necessary for the optimization (required cookies) of the website (e.g., cookies that provide measurable insights into the web audience), shall be stored on the basis of Art. 6(1)(f) GDPR, unless a different legal basis is cited. The operator of the website has a legitimate interest in the storage of required cookies to ensure the technically error-free and optimized provision of the operator’s services. If your consent to the storage of the cookies and similar recognition technologies has been requested, the processing occurs exclusively on the basis of the consent obtained (Art. 6(1)(a) GDPR and § 25 (1) TTDSG); this consent may be revoked at any time.

You have the option to set up your browser in such a manner that you will be notified any time cookies are placed and to permit the acceptance of cookies only in specific cases. You may also exclude the acceptance of cookies in certain cases or in general or activate the delete-function for the automatic eradication of cookies when the browser closes. If cookies are deactivated, the functions of this website may be limited.

Which cookies and services are used on this website can be found in this privacy policy.

Consent with Borlabs Cookie

Our website uses the Borlabs consent technology to obtain your consent to the storage of certain cookies in your browser or for the use of certain technologies and for their data privacy protection compliant documentation. The provider of this technology is Borlabs GmbH, Rübenkamp 32, 22305 Hamburg, Germany (hereinafter referred to as Borlabs).

Whenever you visit our website, a Borlabs cookie will be stored in your browser, which archives any declarations or revocations of consent you have entered. These data are not shared with the provider of the Borlabs technology.

The recorded data shall remain archived until you ask us to eradicate them, delete the Borlabs cookie on your own or the purpose of storing the data no longer exists. This shall be without prejudice to any retention obligations mandated by law. To review the details of Borlabs’ data processing policies, please visit https://de.borlabs.io/kb/welche-daten-speichert-borlabs-cookie/

We use the Borlabs cookie consent technology to obtain the declarations of consent mandated by law for the use of cookies. The legal basis for the use of such cookies is Art. 6(1)(c) GDPR.

Server log files

The provider of this website and its pages automatically collects and stores information in so-called server log files, which your browser communicates to us automatically. The information comprises:

• The type and version of browser used
• The used operating system
• Referrer URL
• The hostname of the accessing computer
• The time of the server inquiry
• The IP address

This data is not merged with other data sources.

This data is recorded on the basis of Art. 6(1)(f) GDPR. The operator of the website has a legitimate interest in the technically error free depiction and the optimization of the operator’s website. In order to achieve this, server log files must be recorded.

Contact form

If you submit inquiries to us via our contact form, the information provided in the contact form as well as any contact information provided therein will be stored by us in order to handle your inquiry and in the event that we have further questions. We will not share this information without your consent.

The processing of these data is based on Art. 6(1)(b) GDPR, if your request is related to the execution of a contract or if it is necessary to carry out pre-contractual measures. In all other cases the processing is based on our legitimate interest in the effective processing of the requests addressed to us (Art. 6(1)(f) GDPR) or on your agreement (Art. 6(1)(a) GDPR) if this has been requested; the consent can be revoked at any time.

The information you have entered into the contact form shall remain with us until you ask us to eradicate the data, revoke your consent to the archiving of data or if the purpose for which the information is being archived no longer exists (e.g., after we have concluded our response to your inquiry). This shall be without prejudice to any mandatory legal provisions, in particular retention periods.

Request by e-mail, telephone, or fax

If you contact us by e-mail, telephone or fax, your request, including all resulting personal data (name, request) will be stored and processed by us for the purpose of processing your request. We do not pass these data on without your consent.

These data are processed on the basis of Art. 6(1)(b) GDPR if your inquiry is related to the fulfillment of a contract or is required for the performance of pre-contractual measures. In all other cases, the data are processed on the basis of our legitimate interest in the effective handling of inquiries submitted to us (Art. 6(1)(f) GDPR) or on the basis of your consent (Art. 6(1)(a) GDPR) if it has been obtained; the consent can be revoked at any time.

The data sent by you to us via contact requests remain with us until you request us to delete, revoke your consent to the storage or the purpose for the data storage lapses (e.g. after completion of your request). Mandatory statutory provisions – in particular statutory retention periods – remain unaffected.

Google Forms

We have integrated Google Forms into this website. The provider is Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland (hereinafter referred to as „Google”).

Google Forms enables us to generate online forms to record messages, inquiries and other entries entered by visitors to our website. All entries you make will be processed on Google’s servers. Google Forms stores a cookie in your browser that contains a unique ID (NID cookie). This cookie stores a wide range of information, including, for example your language settings.

We use Google Forms on the basis of our legitimate interest in determining your needs as effectively as possible (Art. 6(1)(f) GDPR). If appropriate consent has been obtained, the processing is carried out exclusively on the basis of Art. 6(1)(a) GDPR and § 25 (1) TTDSG, insofar the consent includes the storage of cookies or the access to information in the user’s end device (e.g., device fingerprinting) within the meaning of the TTDSG. This consent can be revoked at any time.

The data you enter into the form will remain in our possession until you ask us to delete them, revoke your consent to the archiving of your data or until the purpose of archiving the data no longer exists (e.g., upon completion of the processing of your inquiry). This does not affect mandatory statutory provisions – in particular those governing retention periods.

For more information, please consult Google’s Data Privacy Policy at https://policies.google.com/.

Data processing

We have concluded a data processing agreement (DPA) for the use of the above-mentioned service. This is a contract mandated by data privacy laws that guarantees that they process personal data of our website visitors only based on our instructions and in compliance with the GDPR.

5. Analysis tools and advertising

Google Tag Manager

We use the Google Tag Manager. The provider is Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland

The Google Tag Manager is a tool that allows us to integrate tracking or statistical tools and other technologies on our website. The Google Tag Manager itself does not create any user profiles, does not store cookies, and does not carry out any independent analyses. It only manages and runs the tools integrated via it. However, the Google Tag Manager does collect your IP address, which may also be transferred to Google’s parent company in the United States.

The Google Tag Manager is used on the basis of Art. 6(1)(f) GDPR. The website operator has a legitimate interest in the quick and uncomplicated integration and administration of various tools on his website. If appropriate consent has been obtained, the processing is carried out exclusively on the basis of Art. 6(1)(a) GDPR and § 25 (1) TTDSG, insofar the consent includes the storage of cookies or the access to information in the user’s end device (e.g., device fingerprinting) within the meaning of the TTDSG. This consent can be revoked at any time.

Google Analytics

This website uses functions of the web analysis service Google Analytics. The provider of this service is Google Ireland Limited (“Google”), Gordon House, Barrow Street, Dublin 4, Ireland.

Google Analytics enables the website operator to analyze the behavior patterns of website visitors. To that end, the website operator receives a variety of user data, such as pages accessed, time spent on the page, the utilized operating system and the user’s origin. This data is assigned to the respective end device of the user. An assignment to a user-ID does not take place.

Furthermore, Google Analytics allows us to record your mouse and scroll movements and clicks, among other things. Google Analytics uses various modeling approaches to augment the collected data sets and uses machine learning technologies in data analysis.

Google Analytics uses technologies that make the recognition of the user for the purpose of analyzing the user behavior patterns (e.g., cookies or device fingerprinting). The website use information recorded by Google is, as a rule transferred to a Google server in the United States, where it is stored.

The use of these services occurs on the basis of your consent pursuant to Art. 6(1)(a) GDPR and § 25(1) TTDSG. You may revoke your consent at any time.

Data transmission to the US is based on the Standard Contractual Clauses (SCC) of the European Commission. Details can be found here: https://privacy.google.com/businesses/controllerterms/mccs/.

Browser plug-in

You can prevent the recording and processing of your data by Google by downloading and installing the browser plugin available under the following link: https://tools.google.com/dlpage/gaoptout?hl=en.

For more information about the handling of user data by Google Analytics, please consult Google’s Data Privacy Declaration at: https://support.google.com/analytics/answer/6004245?hl=en.

Contract data processing

We have executed a contract data processing agreement with Google and are implementing the stringent provisions of the German data protection agencies to the fullest when using Google Analytics.

Google Ads

The website operator uses Google Ads. Google Ads is an online promotional program of Google Ireland Limited (“Google”), Gordon House, Barrow Street, Dublin 4, Ireland.

Google Ads enables us to display ads in the Google search engine or on third-party websites, if the user enters certain search terms into Google (keyword targeting). It is also possible to place targeted ads based on the user data Google has in its possession (e.g., location data and interests; target group targeting). As the website operator, we can analyze these data quantitatively, for instance by analyzing which search terms resulted in the display of our ads and how many ads led to respective clicks.

The use of these services occurs on the basis of your consent pursuant to Art. 6(1)(a) GDPR and § 25(1) TTDSG. You may revoke your consent at any time.

Data transmission to the US is based on the Standard Contractual Clauses (SCC) of the European Commission. Details can be found here: https://policies.google.com/privacy/frameworks and https://privacy.google.com/businesses/controllerterms/mccs/.

Google Conversion-Tracking

This website uses Google Conversion Tracking. The provider of this service is Google Ireland Limited (“Google”), Gordon House, Barrow Street, Dublin 4, Ireland.

With the assistance of Google Conversion Tracking, we are in a position to recognize whether the user has completed certain actions. For instance, we can analyze the how frequently which buttons on our website have been clicked and which products are reviewed or purchased with particular frequency. The purpose of this information is to compile conversion statistics. We learn how many users have clicked on our ads and which actions they have completed. We do not receive any information that would allow us to personally identify the users. Google as such uses cookies or comparable recognition technologies for identification purposes.

The use of these services occurs on the basis of your consent pursuant to Art. 6(1)(a) GDPR and § 25(1) TTDSG. You may revoke your consent at any time.

For more information about Google Conversion Tracking, please review Google’s data protection policy at: https://policies.google.com/privacy?hl=en

Meta-Pixel (formerly Facebook Pixel)

To measure conversion rates, this website uses the visitor activity pixel of Facebook/Meta. The provider of this service is Meta Platforms Ireland Limited, 4 Grand Canal Square, Dublin 2, Ireland. According to Facebook’s statement the collected data will be transferred to the USA and other third-party countries too.

This tool allows the tracking of page visitors after they have been linked to the website of the provider after clicking on a Facebook ad. This makes it possible to analyze the effectiveness of Facebook ads for statistical and market research purposes and to optimize future advertising campaigns.

For us as the operators of this website, the collected data is anonymous. We are not in a position to arrive at any conclusions as to the identity of users. However, Facebook archives the information and processes it, so that it is possible to make a connection to the respective user profile and Facebook is in a position to use the data for its own promotional purposes in compliance with the Facebook Data Usage Policy (https://www.facebook.com/about/privacy/). This enables Facebook to display ads on Facebook pages as well as in locations outside of Facebook. We as the operator of this website have no control over the use of such data.

The use of these services occurs on the basis of your consent pursuant to Art. 6(1)(a) GDPR and § 25(1) TTDSG. You may revoke your consent at any time.

Within the meta pixel, we are using the expanded alignment function.

The expanded alignment allows us to transfer to Meta (Facebook) different types of data (e.g., place of residence, federal state, zip code, hashed email addresses, names, gender, date of birth or phone number) of our customers and prospects we collect through our website. As a result of this activation, we can tailor the offers presented in our advertising campaigns on Facebook to individuals interested in what we offer even more precisely. Moreover, this expanded alignment optimizes the allocation of website conversions and expands custom audiences.

Insofar as personal data is collected on our website with the help of the tool described here and forwarded to Facebook, we and Meta Platforms Ireland Limited, 4 Grand Canal Square, Grand Canal Harbour, Dublin 2, Ireland are jointly responsible for this data processing (Art. 26 DSGVO). The joint responsibility is limited exclusively to the collection of the data and its forwarding to Facebook. The processing by Facebook that takes place after the onward transfer is not part of the joint responsibility. The obligations incumbent on us jointly have been set out in a joint processing agreement. The wording of the agreement can be found under: https://www.facebook.com/legal/controller_addendum. According to this agreement, we are responsible for providing the privacy information when using the Facebook tool and for the privacy-secure implementation of the tool on our website. Facebook is responsible for the data security of Facebook products. You can assert data subject rights (e.g., requests for information) regarding data processed by Facebook directly with Facebook. If you assert the data subject rights with us, we are obliged to forward them to Facebook.

Data transmission to the US is based on the Standard Contractual Clauses (SCC) of the European Commission. Details can be found here: https://www.facebook.com/legal/EU_data_transfer_addendum and https://de-de.facebook.com/help/566994660333381.

In Facebook’s Data Privacy Policies, you will find additional information about the protection of your privacy at: https://www.facebook.com/about/privacy/.

You also have the option to deactivate the remarketing function “Custom Audiences” in the ad settings section under https://www.facebook.com/ads/preferences/?entry_product=ad_settings_screen. To do this, you first have to log into Facebook.

If you do not have a Facebook account, you can deactivate any user-based advertising by Facebook on the website of the European Interactive Digital Advertising Alliance: http://www.youronlinechoices.com/de/praferenzmanagement/.

6. Newsletter

Newsletter data

If you would like to receive the newsletter offered on the website, we require an e-mail address from you as well as information that allows us to verify that you are the owner of the e-mail address provided and that you agree to receive the newsletter. Further data is not collected or only on a voluntary basis. For the handling of the newsletter, we use newsletter service providers, which are described below.

Mailchimp

This website uses the services of Mailchimp to send out its newsletters. The provider is the Rocket Science Group LLC, 675 Ponce De Leon Ave NE, Suite 5000, Atlanta, GA 30308, USA.

Among other things, Mailchimp is a service that can be deployed to organize and analyze the sending of newsletters. Whenever you enter data for the purpose of subscribing to a newsletter (e.g. your e-mail address), the information is stored on Mailchimp servers in the United States.

With the assistance of the Mailchimp tool, we can analyze the performance of our newsletter campaigns. If you open an e-mail that has been sent through the Mailchimp tool, a file that has been integrated into the e-mail (a so-called web-beacon) connects to Mailchimp’s servers in the United States. As a result, it can be determined whether a newsletter message has been opened and which links the recipient possibly clicked on. Technical information is also recorded at that time (e.g. the time of access, the IP address, type of browser and operating system). This information cannot be allocated to the respective newsletter recipient. Their sole purpose is the performance of statistical analyses of newsletter campaigns. The results of such analyses can be used to tailor future newsletters to the interests of their recipients more effectively.

If you do not want to permit an analysis by Mailchimp, you must unsubscribe from the newsletter. We provide a link for you to do this in every newsletter message.

The data is processed based on your consent (Art. 6(1)(a) GDPR). You may revoke any consent you have given at any time by unsubscribing from the newsletter. This shall be without prejudice to the lawfulness of any data processing transactions that have taken place prior to your revocation.

The data deposited with us for the purpose of subscribing to the newsletter will be stored by us until you unsubscribe from the newsletter or the newsletter service provider and deleted from the newsletter distribution list after you unsubscribe from the newsletter. Data stored for other purposes with us remain unaffected.

Data transmission to the US is based on the Standard Contractual Clauses (SCC) of the European Commission. Details can be found here: https://mailchimp.com/eu-us-data-transfer-statement/ and https://mailchimp.com/legal/data-processing-addendum/#Annex_C_-_Standard_Contractual_Clauses.

After you unsubscribe from the newsletter distribution list, your e-mail address may be stored by us or the newsletter service provider in a blacklist, if such action is necessary to prevent future mailings. The data from the blacklist is used only for this purpose and not merged with other data. This serves both your interest and our interest in complying with the legal requirements when sending newsletters (legitimate interest within the meaning of Art. 6(1)(f) GDPR). The storage in the blacklist is indefinite. You may object to the storage if your interests outweigh our legitimate interest.

For more details, please consult the Data Privacy Policies of Mailchimp at: https://mailchimp.com/legal/terms/.

Data processing

We have concluded a data processing agreement (DPA) for the use of the above-mentioned service. This is a contract mandated by data privacy laws that guarantees that they process personal data of our website visitors only based on our instructions and in compliance with the GDPR.

7. Plug-ins and Tools

Google Fonts (local embedding)

This website uses so-called Google Fonts provided by Google to ensure the uniform use of fonts on this site. These Google fonts are locally installed so that a connection to Google’s servers will not be established in conjunction with this application.

For more information on Google Fonts, please follow this link: https://developers.google.com/fonts/faq and consult Google’s Data Privacy Declaration under: https://policies.google.com/privacy?hl=en.

Google Maps

This website uses the mapping service Google Maps. The provider is Google Ireland Limited (“Google”), Gordon House, Barrow Street, Dublin 4, Ireland.

To enable the use of the Google Maps features, your IP address must be stored. As a rule, this information is transferred to one of Google’s servers in the United States, where it is archived. The operator of this website has no control over the data transfer. In case Google Maps has been activated, Google has the option to use Google Fonts for the purpose of the uniform depiction of fonts. When you access Google Maps, your browser will load the required web fonts into your browser cache, to correctly display text and fonts.

We use Google Maps to present our online content in an appealing manner and to make the locations disclosed on our website easy to find. This constitutes a legitimate interest as defined in Art. 6(1)(f) GDPR. If appropriate consent has been obtained, the processing is carried out exclusively on the basis of Art. 6(1)(a) GDPR and § 25 (1) TTDSG, insofar the consent includes the storage of cookies or the access to information in the user’s end device (e.g., device fingerprinting) within the meaning of the TTDSG. This consent can be revoked at any time.

Data transmission to the US is based on the Standard Contractual Clauses (SCC) of the European Commission. Details can be found here: https://privacy.google.com/businesses/gdprcontrollerterms/ and https://privacy.google.com/businesses/gdprcontrollerterms/sccs/.

For more information on the handling of user data, please review Google’s Data Privacy Declaration under: https://policies.google.com/privacy?hl=en.

Google reCAPTCHA

We use “Google reCAPTCHA” (hereinafter referred to as “reCAPTCHA”) on this website. The provider is Google Ireland Limited (“Google”), Gordon House, Barrow Street, Dublin 4, Ireland.

The purpose of reCAPTCHA is to determine whether data entered on this website (e.g., information entered into a contact form) is being provided by a human user or by an automated program. To determine this, reCAPTCHA analyzes the behavior of the website visitors based on a variety of parameters. This analysis is triggered automatically as soon as the website visitor enters the site. For this analysis, reCAPTCHA evaluates a variety of data (e.g., IP address, time the website visitor spent on the site or cursor movements initiated by the user). The data tracked during such analyses are forwarded to Google.

reCAPTCHA analyses run entirely in the background. Website visitors are not alerted that an analysis is underway.

Data are stored and analyzed on the basis of Art. 6(1)(f) GDPR. The website operator has a legitimate interest in the protection of the operator’s websites against abusive automated spying and against SPAM. If appropriate consent has been obtained, the processing is carried out exclusively on the basis of Art. 6(1)(a) GDPR and § 25 (1) TTDSG, insofar the consent includes the storage of cookies or the access to information in the user’s end device (e.g., device fingerprinting) within the meaning of the TTDSG. This consent can be revoked at any time.

For more information about Google reCAPTCHA please refer to the Google Data Privacy Declaration and Terms Of Use under the following links: https://policies.google.com/privacy?hl=en and https://policies.google.com/terms?hl=en.

 

Third Party Processors

Our carefully selected partners and service providers may process personal information about you on our behalf as described below:

“Digital Marketing Service Providers

We periodically appoint digital marketing agents to conduct marketing activity on our behalf, such activity may result in the compliant processing of personal information.  Our appointed data processors include:

(i)Prospect Global Ltd (trading as Sopro) Reg. UK Co. 09648733. You can contact Sopro and view their privacy policy here: http://sopro.io.  Sopro are registered with the ICO Reg: ZA346877 their Data Protection Officer can be emailed at:

dpo@sopro.io.

Privacy Policy

 

1. Data privacy at a glance

General notes

The following notes provide a brief overview of what happens to your personal data when you visit this website. Personal data is any data with which you can be personally identified. Please see out Privacy Policy below for detailed information around the topic of data privacy.

Data gathering on this website

Who is responsible for data gathering on this website?

Data processing on this website is carried out by the website operator. You can obtain its contact details in the section “Information about the data controller” in this Privacy Policy.

How do we collect your data?

One the one hand, we collect your data by you disclosing it to us. For example, the data that you enter in a contact form.

Other data is automatically collected by our IT systems or after your consent when you visit the website This primarily involves technical data (e.g., Internet browser, operating system or time of page visit). This data is automatically collected as soon as you open this website.

What do we use your data for?

Part of the data is collection to ensure the error-free provision of the website. Other data can be used to analyse user behaviour.

Which rights do you have with respect to your data?

You are entitled at any time to obtain free information about the origin, recipients and purpose of your saved personal data. You are furthermore entitled to request a correction or deletion of this data. If you have given your consent to data processing, you can revoke this consent at any time. In addition, you have the right under certain circumstances to request restricting the processing of your personal data. Furthermore, you have the right to lodge a complaint with the corresponding supervisory authority.

You can contact us at any time if you have any questions concerning the above or have further questions on the topic of data privacy.

Analysis tool and third-party supplier tools

When you visit this website, your surfing behaviours may be statistically analysed. This is primarily carried out by means of so-called analysis programs.

You will find detailed information on these analysis programs in the below Privacy Policy.

2. Hosting and Content Delivery Networks (CDN)

External hosting

This website is hosted by an external service provider (hosting provider). The personal data that is collected on this website is saved on the hosting provider’s servers. This may include primarily IP addresses, contact inquiries, meta and communication data, contract data, contact data, names, website accesses and other data that is generated via a website.

The hosting provider is appointed for the purposes of performing contracts with our potential and existing customers (Article 6 Para 1(b) GDPR) and in the interest of the safe, fast and efficient provision of our online services by a professional provider (Article 6 Para 1(f) GDPR).

Our hosting provider will only process your data to the extent necessary for fulfilling its performance obligations and will follow our instructions with respect to this data.

We are using the following hosting provider:

1&1 IONOS SE
Elgendorfer Str. 57
56410 Montabaur, Germany

Conclusion of contract for order processing

To ensure processing compliant with data protection requirements, we have concluded a contract for order processing with our hosting provider.

3. General information and liability information

Data privacy

As the operators of these pages we take the protection of your personal data very seriously. We will keep your personal data confidential and use it in accordance with the statutory data protection regulations and this Privacy Policy.

When you use this website, different personal data is collected. Personal data is data with which you can be personally identified. This Privacy Policy explains which data we collect and what we use it for. It furthermore explains how and for which purpose this is done.

Please note that data transmissions on the Internet (e.g., communication via e-mail) may be vulnerable to security breaches. Absolute protection against third-party access is not possible.

Information on the controller

The data processing controller of this website is:

HR-Structures GmbH
Zum Hohenrain 12
36355 Grebenhain, Germany

Telephone: will be provided shortly
E-mail: info@hr-structures.com

The controller is the natural or legal person who decides on its own or with others on the purposes and means of processing personal data (e.g., names, e-mail addresses, etc.).

Storage duration

Unless a more specific storage duration is mentioned in this Privacy Policy, your personal data will be stored with us until the purpose for data processing is no longer applicable. If you assert a justified request for deletion of data or withdraw your consent to data processing, your data will be deleted if we have no other legally permissible reasons for storing your personal data (e.g. retention periods relating to tax or commercial law); in the latter case, data will be deleted once these reasons are no longer applicable.

Information on data transmission in the USA and other third countries.

Our website includes tools from companies based in the USA or other third countries that are not secure with respect to data protection. If these tools are active, your personal data can be transmitted to these third countries and processed there. Please note that in these countries it is not possible to guarantee a level of data protection that is equivalent to the EU. For example, US companies are obligated to disclose personal data to security authorities without the affected person having the right to oppose against it in court. It can therefore not be excluded that US authorities (e.g. secret service) process, analyse and permanently store your data that is located on US servers for surveillance purposes. We cannot influence these processing activities.

Revoking your consent to data processing

Many data processing activities are only possible with your explicit consent. You can revoke any given consent at any time. Any data processing that was carried out until the date of revocation is not affected by this revocation.

Right to object against data collection in special cases and against direct marketing (Art. 21 of the GDPR)

IF THE DATA PROCESSING HAS BEEN CARRIED OUT ON THE BASIS OF ART. 6 PARA 1( E OR F GDPR, YOU HAVE THE RIGHT, AT ANY TIME, TO OBJECT ON GROUNDS RELATING TO YOUR PARTICULAR SITUATION TO PROCESSING OF YOUR PERSONAL DATA; THIS ALSO APPLIES TO ANY PROFILING BASED ON THESE PROVISIONS. PLEASE SEE THIS PRIVACY POLICY FOR THE CORRESPONDING LEGAL BASIS FOR PROCESSING. IF YOU FILE AN OBJECTION, WE WILL NO LONGER PROCESS YOUR CONCERNED PERSONAL DATA, UNLESS WE CAN PROVE MANDATORY REASONS REQUIRING PROTECTION OF PROCESSING WHICH OUTWEIGH YOUR INTERESTS, RIGHTS AND FREEDOM, OR IF PROCESSING SERVES TO ASSERT, EXERCISE OR DEFEND LEGAL RIGHTS (OBJECTION PURSUANT TO ART. 21 PARA 1 GDPR).

IF YOUR PERSONAL DATA IS PROCESSED FOR DIRECT MARKETING PURPOSES, YOU HAVE THE RIGHT TO OBJECT AT ANY TIME TO PROCESSING OF PERSONAL DATA CONCERNING YOU FOR SUCH MARKETING; THIS ALSO APPLIES TO PROFILING TO THE EXTENT THAT IT IS RELATED TO SUCH DIRECT MARKETING. IF YOU FILE AN OBJECTION, YOUR PERSONAL DATA WILL SUBSEQUENTLY NO LONGER BE USED FOR THE PURPOSES OF DIRECT MARKETING (OBJECTION PURSUANT TO ART. 21 PARA 2 GDPR).

Right to lodge a complaint with the corresponding supervisory authority

In the case of violations of the GDPR, affected persons are entitled to lodge a complaint with a supervisory authority, in particular in the Member State of their usual residence, their workplace or the location of the alleged violation. The right to lodge a complaint exists regardless of other administrative and judicial redress.

Right to data portability

You have the right to have data that we automatically process based on your consent or when fulfilling a contract delivered to you or a third party in common, machine-readable format. Insofar as you request direct data transmission to a different controller, this shall only be carried out if it is technically feasible.

SSL or TLS encryption

For security reasons and to protect the transmission of confidential content, such as orders or inquiries that you send to us, the operator of the website, this page uses SSL or TLS encryption. You can tell if a connected is encrypted if the address bar of the browser switches from ”http://” to “https://” and by the padlock icon in the address bar.

When the SSL or TLS encryption is activated any data that you send to us cannot be read by third parties.

Access, erasure and rectification

Within the scope of valid statutory provisions you have the right at any time to request free information about your stored personal data, its source and recipients and the purposes of data processing, and if applicable the right to rectification or erasure of this data. You can contact us at any time if you have any questions concerning the above or have further questions on the topic of personal data.

Right to restriction of processing

You have the right to request restriction of processing your personal data. You can contact us at any time concerning this. The right to restriction of processing applies in the following cases:

• If you contest the accuracy of your personal data that has been stored by us we usually require some time to verify this. For the duration of this verification process, you have the right to request restriction of processing your personal data.
• If processing of your personal data has been/is unlawful you can request restriction of data processing instead of erasure.
• If we no longer need your personal data, but you require them for the establishment, exercise or defence of legal claims, you have the right to request restriction of processing of your personal data instead of erasure.
• If you have objected to processing pursuant to Article 21(1) GDPR, it must be verified whether your legitimate grounds override those of ours. As long as it has not been determined whose interests take priority, you have the right to request restriction of processing your personal data.

Where you have restricted processing of your personal data, such data shall, with the exception of storage, only be processed with your consent or for the establishment, exercise or defence of legal claims or for the protection of the rights of another natural or legal person or for reasons of important public interest of the European Union or of a Member State.

Objection against commercial e-mails

The use of contact data that has been published in accordance with the website’s legal notice requirements for sending not explicitly requested advertising and information materials is hereby objected against. The operators of the site expressly reserve legal measures in the event of unsolicited advertising, for example spam e-mails.

4. Data gathering on this website

Cookies

Our Internet pages use so-called “cookies”. Cookies are small text files and do not cause any damage to your device. They are either temporarily stored on your device for the duration of your session (session cookies) or permanently (permanent cookies). Session cookies are automatically deleted when you leave the website. Permanent cookies stay stored on your device until you delete them or your web browser carries out automatic deletion.

To some extent, some third-party cookies may be stored on your device when you visit our website (third-party cookies). These cookies allow us and you the use of certain services of these third parties (e.g., cookies for the processing of payment services).

Cookies have different functions. Many cookies are necessary for technical purposes since some website functions would not work without them (e.g., the shopping cart function or playing videos). Other cookies are used to analyse user behaviour or to display advertisements.

Cookies that are required for performing the electronic communication process (necessary cookies) or for providing you with certain desirable functions (functional cookies, e.g. for the shopping basket function) or for optimising the website (e.g. cookies for measuring the web audience) are stored based on Article 6(1)(f) GDPR unless a different legal basis has been specified. The website operator has a legitimate interest in storing cookies for the technically error-free and optimised provision of its services. If consent for storing cookies has been requested, the corresponding cookies are exclusively saved on the basis of such consent (Article 6(1)(a) GDPR); consent can be revoked at any time.

You can set your browser so that you will be informed about cookies being set and only allow cookies in individual cases, accept cookies only for specific cases or exclude them in general, as well as activate automatic deletion of cookies when you close your browser. If you deactivate cookies, the functions on this website may be restricted.

Insofar as cookies are used by third-party companies or for analysis purposes, we will inform you separately accordingly within the scope of this Privacy Policy and ask for consent, if applicable.

Server log files

The provider of this website collects and automatically stores information which your browser automatically transfers to us in so-called server log files. This information is:

• Browser type and browser version
• Operating system used
• Referrer URL
• Host name of accessing computer
• Time of server inquiry
• IP address

This data is not combined with other data sources.

Collection of this data is based on Article 6(1)(f) GDPR. The website operator has a legitimate interest in the technically error-free display and optimisation of its website; for this purpose the server log files must be recorded.

Contact form

When you send us inquiries via the contact form, then your information from the inquiry form including your contact data specified therein will be stored by us for the purposes of processing your inquiry and in case you may have follow-on questions. We will not disclose this data without your consent.

This data is processed on the basis of Article 6(1)(b) GDPR if your inquiry is related to the fulfilment of a contract or is required for performing pre-contractual measures. In all other cases, processing is based on our legitimate interests in the effective processing of all inquiries addressed to us (Article 6(1)(f) GDPR) or your consent (Article 6(1)(a) GDPR) if it had been requested.

The data entered by you in the contact form shall remain with us until you request its deletion, revoke your consent for storing or the purpose for data storage is no longer applicable (e.g., after processing of your inquiry has been completed). Mandatory statutory provisions – in particular retention periods – remain unaffected.

Inquiry via e-mail, phone or fax

If you contact us via e-mail, phone or fax, your inquiry including any personal data included therein (name, inquiry) is stored and processed by us for the purposes of processing your inquiry. We will not disclose this data without your consent.

This data is processed on the basis of Article 6(1)(b) GDPR if your inquiry is related to the fulfilment of a contract or is required for performing pre-contractual measures. In all other cases, processing is based on our legitimate interests in the effective processing of all inquiries addressed to us (Article 6(1)(f) GDPR) or your consent (Article 6(1)(a) GDPR) if it had been requested.

The data transferred by you via contact inquiries shall remain with us until you request its deletion, revoke your consent for storing or the purpose for data storage is no longer applicable (e.g., after processing of your inquiry has been completed). Mandatory statutory provisions – in particular statutory retention periods – remain unaffected.

5. Analysis tools and advertising

Google Analytics

This website uses the functions of the web analysis service Google Analytics. The service provider is Google Ireland Limited (“Google”), Gordon House, Barrow Street, Dublin 4, Ireland.

Google Analytics allows website operators to analyse the behaviour of website visitors. For this purpose the website operator receives different types of usage data, e.g., pages visited, session duration, operating systems used and origin of user. If applicable, this data is combined by Google in a profile which is assigned to the corresponding user or its device.

Google Analytics uses technologies that enable recognition of users for the purposes of analysing user behaviour (e.g. cookies or device fingerprinting). The information collected by Google concerning the visit to our website is usually transferred to a Google server in the USA and stored there.

The use of this analysis tool is based on Article 6(1)(f) GDPR. The website operator has a legitimate interest in the analysis of user behaviour to optimise its web services, but also to optimise its advertising. If the corresponding consent has been requested (e.g. consent to store cookies), processing is exclusively performed on the basis of Article 6(1)(a) GDPR; this consent can be revoked at any time.

Data transfer to the USA is based on the standard contract clauses of the EU Commission. Please see here for details: https://privacy.google.com/businesses/controllerterms/mccs/.

IP Anonymization

On this website we have activated the function IP Anonymization. As a result, prior to transfer to the USA, your IP address will be shortened within the Member States of the European Union or in other contracting states of the Agreement on the European Economic Area. In exceptional cases only, Google will transmit the full IP address to a server in the USA and shorten it there. On behalf of the operator of this website, Google will use this information to evaluate your use of the website, to produce reports on website activities and to provide other services related to the use of the website and the Internet to the operator of the website. The IP address transmitted from your browser with Google Analytics will not be merged with other Google data.

Browser plug-in

You can prevent the collection and processing of your data by Google by downloading and installing the browser plug-in that is available at the following link: https://tools.google.com/dlpage/gaoptout?hl=en.

You can find more information about how user data is handled by Google Analytics in the Privacy Policy of Google: https://support.google.com/analytics/answer/6004245?hl=de.

Order processing

We have concluded a contract with Google for order processing and fully implement the strict requirements of the German data protection authorities when using Google Analytics.

Demographic features in Google Analytics

This website uses the Google Analytics function ”Demographics” to enable us to display corresponding advertising to website visitors within the Google advertising network. As a result of this, reports may be generated which include information about age, gender and interests of the website visitors. This data originates from Google interest-related advertising and from third-party visitor data. This data cannot be attributed to any specific person. You can deactivate this function at any time by using the advertising settings in your Google account or forbid the collection of your data by Google Analytics in general as outlined under “Objection against data collection”.

Storage duration

Data at user and event level linked to cookies, user recognition (e.g. user ID) or advertising IDs (e.g. DoubleClick cookies, Android advertising ID) that is stored with Google is anonymized or deleted after 14 months. For further details, please see: https://support.google.com/analytics/answer/7667196?hl=de

Google Ads

The website operator uses Google Ads. Google Ads is an online advertising platform developed by Google Ireland Limited (“Google”), Gordon House, Barrow Street, Dublin 4, Ireland.

With Google Ads we are able to place advertisements in the Google search engine or on third-party websites if a user enters certain search terms in Google (keyword targeting). In addition, targeted advertisements can be placed based on user data available to Google (e.g., location data and interests) (target-group targeting). We, as the website operator can quantitatively analyse this data, for example by analysing which search terms have led to placing our advertisements and how many advertisements resulted in corresponding clicks.

The use of Google Ads is based on Article 6(1)(f) GDPR. The website operator has a legitimate interest in marketing its service products as effectively as possible.

Data transfer to the USA is based on the standard contract clauses of the EU Commission. Please see here for details: https://policies.google.com/privacy/frameworks and https://privacy.google.com/businesses/controllerterms/mccs/.

6. Plug-ins and tools

Google web fonts

For the standardised display of fonts, this website uses so-called web fonts that have been provided by Google. When you open a page, your browser loads the required web fonts into your browser cache in order to display texts and fonts correctly.

For this purpose, the browser you are using must connect to Google servers. This informs Google that this website has been visited via your IP address. The use of Google WebFonts is based on Article 6(1)(f) GDPR. The website operator has a legitimate interest in the standardised display of fonts on its website. If the corresponding consent has been requested (e.g. consent to store cookies), processing is exclusively performed on the basis of Article 6(1)(a) GDPR; this consent can be revoked at any time.

If your browser does not support web fonts, a standard font from your computer will be used.

For further information on Google Web Fonts, please go to https://developers.google.com/fonts/faq and the Privacy Policy of Google: https://policies.google.com/privacy?hl=de.

Google Maps

This website uses the map service Google Maps. The service provider is Google Ireland Limited (“Google”), Gordon House, Barrow Street, Dublin 4, Ireland.

To use the functions of Google Maps it is necessary to store your IP address. This information is usually transferred to a Google server in the USA and stored there. The operator of this website has no control over this data transfer. If Google Maps has been activated, Google can use the fonts of Google Web Fonts to provide a standardised display of the fonts. When you open Google Maps, your browser loads the required web fonts into your browser cache in order to display texts and fonts correctly.

The use of Google Maps is in the interest of an agreeable display of our services and products offered online and to easily find the places that are specified on our website. This constitutes a legitimate interest as defined by Art. 6(1) f) GDPR. If the corresponding consent has been requested, processing is exclusively performed on the basis of Article 6(1)(a) GDPR; this consent can be revoked at any time.

Data transfer to the USA is based on the standard contract clauses of the EU Commission. Please see here for details: https://privacy.google.com/businesses/gdprcontrollerterms/ and https://privacy.google.com/businesses/gdprcontrollerterms/sccs/.

You can find more information about how user data is handled in the Privacy Policy of Google: https://policies.google.com/privacy?hl=en.